Parish Council Minutes July 2016
Allington Parish Council
Minutes of Parish Council Meeting held in the Village Hall
Wednesday 13 July 2016
Present: Councillor Jackson Councillor Bosworth
Councillor Ashby Councillor Plummer
Councillor Sharp Councillor Carter
Councillor Cant Sharon Milne (clerk)
District Councillor Pam Bosworth
District Councillor Hannah Westropp
1. Chairman’s remarks
1.1 The Chairman opened the meeting and thanked those present for attending. There was nothing specific that the public wished to raise.
2.1 County Cllr Paul Wood sent his apologies; he was on holiday.
3. Declarations of Interest
3.1 There were no declarations of interest.
4. Minutes of the annual meeting held on 11 May 2016
4.1 The minutes were confirmed as a true record and signed by the Chairman.
5 Correspondence received since the meeting held on 11 May 2016
5.1 The clerk reported on some of the correspondence received and sent:
a) Accounts have been sent to the External Audit in Liverpool
b) Confirmation from CPRE that village entry to BKV competition is received
c) Correspondence regarding Speed Watch camera from LRSP
d) Pension Regulator confirmation of required action – to be reviewed in 3 years
e) Notification of Further Limited Consultation – Electoral Review of Lincolnshire
f) Notification of Highway maintenance Park Road/Ave, Gonerby Lane. Bottom Street will have work done on the drains in August.
g) EU Referendum notices
h) Parish Insurance confirmation – Came and Company Brokers are now part of the Stackhouse Poland Ltd group
i) Residents asking Parish Council for action to be taken on a few overgrown bushes and weeds within the village.
j) Correspondence regarding Rentokil contract (AB)
k) Notice of consultation on:
• Mayoral Combined Authority for Greater Lincs
• Sites and settlements
5.2 Regarding point (i) the clerk will post notices on the noticeboard to encourage villagers to trim overhanding growth from their gardens. Residents are responsible to keep the footpaths clear outside their homes. It is also important that signs and highway notices remain legible and are not covered up by overgrown vegetation. (Action point: clerk)
6 Representations made to the Parish Council since the agenda has been set
6.1 There were no representations made to the Council after the agenda had been set.
7 Objectives for the forthcoming year
7.1 Councillors were reminded of the three objectives for this year:
• To repair/renovate the footpath along from South Lodge to the church. The path is in a poor state and the slabs are uneven. Councillors are keen to ensure that the path retains its heritage and is not simply dug up and replaced with tarmac.
• To consider the pavilion at the playing field.
• To continue to look at the village’s road safety, specifically speed initiative measures.
8 Doctor’s surgery at the Village Hall
8.1 The Long Bennington Medical Centre has confirmed that it has approached NHS England to start the formal process to close the service it currently provides at the village hall. The surgery will cease at the end of September 2016. The Parish Council acknowledged that it is a disappointing outcome as many villagers used the village hall surgery. Villagers are at liberty to decide which surgery they wish to register with, it is possible that some may wish go to the Bottesford Doctors’ Practice now.
9 Community Shelter
9.1 No maintenance has occurred on the Community Shelter yet. However Cllr Bosworth has it in hand and when the weather conditions are more satisfactory work will begin. Funds were approved for this expenditure during the May meeting. (Action point: AB)
10 Sewstern Lane Level Crossing
10.1 Cllr Cant updated Councillors regarding the downgrading of Sewstern Lane by Network Rail. Highways have advised that although the level crossing work has been completed due to the complexity of “stopping up” orders (Section 116 of Highways Act 1980) the matter is still ongoing in respect of discussions.
10.2 Currently the lane is very overgrown and impassable by anyone in a motor vehicle or on foot. The landowners either side of the lane were hoping to start remedial work on the lane but In light of the fact that Sewstern Lane is still a public highway and subject to the Highways Act 1980. No private individual can undertake works on the public highway
10.3 The clerk would therefore contact Highways and ask that work, in the meantime, is undertaken by the authority to ensure that the lane can be accessed by anyone wishing to go along the lane. (Action point: clerk)
11 Village Cross
11.1 There was nothing further to add since the last meeting on the matter of the Village Cross. It is ongoing and Cllr Bosworth will update the Parish Council in due course.
12 Village Hall matters
12.1 There was no representative present from the Village Hall Management Committee at this month’s meeting; however, Cllr Jackson stated that all seems to be going well.
12.2 The clerk confirmed that the grant of £2000 agreed at the May meeting had been transferred to the Village Hall’s bank account and a further sum of £3000 had been ringfenced within the Parish Council’s account for specific capital expenditure.
12.3 It was also noted that the recent raffle held in aid of the village hall had raised over £1000. Well done to all that were involved in this fundraising.
13 Highways matters
13.1 Cllr Bosworth reported back on the Neighbourhood Watch signs. He has some examples of the new signs which he will put up in the village. If they weather well he will purchase more and get all of the old ones replaced for a cost of around £75. (Action point: AB)
13.2 Cllr Bosworth spoke about the difficulties he was having regarding which authority, LCC or SKDC, had the power to authorise the attachment of Electronic Speed Indicator signs to lamp posts. Cllr Bosworth had been looking into the situation and LCC were not sure who ultimately had responsibility for checking the suitability of these type of applications. He hoped that the matter would be resolved soon and the purchase of signs could go ahead.
13.3 There was discussion on the various quotations for these reactive signs and the Parish Council agreed, unanimously, to go with the quote from Unipart-Dorman. The sign itself comes with a mounting bracket so the sign may to mount the sign on three different lamp posts. An order will be processed. Thanks to Cllrs Bosworth and Sharp for looking into the purchase of speed indicator devices. (Action point: AB & clerk)
13.4 The issue of trying to get Sedgebrook Road gritted in icy weather is ongoing. (Action point: MC & clerk)
14 Playing field matters
14.1 Cllr Carter reported back from the recent Playing Field Advisory Group meeting.
14.2 The new goals for the MUGA have been in place for a relatively short time and already they have been dismantled and one of the goal’s fittings have been removed and cannot be found. This is very disappointing. The PFAG will look at repairing the goal and modifying it so that this cannot happen again. (Action point: PFAG)
14.3 There is ongoing concern about the size of the cark park not being sufficient for current weekend usage. It is not just during the football season as there were parking issues again for the Primary School’s sports day. Without moving the bollards and encroaching further onto the playing field the PFAG will look at reclaiming and resurfacing parts of the car park that are overgrown; this should alleviate the problem further. (Action point: PFAG)
14.4 The QEII Field in Trust plaque has been installed at the field by Tim Cullington and an excellent job he has made of it. The next stage is to remove the metal fencing from around the play area and replace it with wooden fencing. Cllr Sharp will arrange for this fence to be installed at an appropriate time.
14.5 Cllr Sharp has been further researching the various options for CCTV. After discussion the Parish Council agreed that this will be a viable option for installation. Thought will be given to which areas of the field should have surveillance. Notices will also have to be installed to inform members of the public that CCTV is being used and images may be captured. Equipment will be purchased and ordered. (Action point: MS and clerk)
14.6 Cllr Bosworth reported back on the pest control contract in the three cabins at the field. A recent inspection has shown that there is currently no sign of rodents Rentokil would now like to spray inside the cabins which, ideally, should be emptied beforehand. This treatment could occur over a couple of days. Cllr Carter would get some help together and arrange for this work. (Action point: SC)
16 Planning matters
16.1 Applications received and determined since the last Parish Council meeting on 11 May 2016:
• Approval – Brackenhill, Side Street – Fell 4 trees
• Approval – 66 Park Road – Fell Lime tree
• Application – 8 Gonerby Lane – retention of log cabin as hairdresser’s salon
• Application – Plumtree House, The Green – erection of single storey conservatory
16.2 Some comments have been received about colour of the new build at ‘Conifers’ on Sedgebrook Road. Parts of the rendering have been painted in a pale cornflower blue and some believe that this is not in keeping with the village. Individual are encouraged to comment directly to SKDC if they feel this way about the colour scheme.
17 Financial matters
17.1 The clerk reported on the income and outgoings since the last meeting on 11 May 2016:
Comedy Night income – £167.72
Bank interest – £2.13
Refreshments for APM – £32.46
Opus energy – £25.62
P E Hempstead – £387.30
Gloria Sunset deposit – £36.00
CPRE (Best Kept Village entry) – £20.00
Lincolnshire Road Safety Partnership – £48.00
Banners for Event on the Green – £104.40
PCC donation – £100
Allington News donation – £100
Lincs and Notts Air Ambulance donation – £75
VHMC grant – £2000
Purchase of Marquee – £919.98
Plus Clerk and Caretakers’ salaries.
18 Any other business for future meetings
18.1 The following would be on the agenda at the Annual Parish Meeting:
• Community Shelter
• Village Cross
19 Date of next meeting
19.1 The next Parish Council meeting will be on Wednesday, 14 September 2016 at 7.30pm.
Signed: ———————————– (Chairman). Date: ————————————–