Parish Council Minutes January 2013
Allington Parish Council
Minutes of Parish Council Meeting held in the village hall
Wednesday 9 January 2013
Present: Councillor Bosworth Councillor Jackson
Councillor Taylor Councillor Cant
Sharon Milne (clerk)
Also present: Theresa Tanner – VHMC Chairman
Cathy Green – Village plan
Ted Berth-Jones – Village plan
1. Chairman’s remarks
1.1 The Chairman opened the meeting and thanked those present for attending. There was nothing specific that the members of the public wished to raise.
2.1 Cllr Hubbard and Cragg sent their apologies. They were away.
3. Declarations of Interest
3.1 There were no declarations of interest.
4. Minutes of the meeting held on 14 November 2012
4.1 The minutes were confirmed as a true record and signed by the Chairman.
5 Village Plan
5.1 This agenda item was brought forward to allow Mrs Green to leave the meeting for a family matter.
5.2 Cathy Green told the Council that she and a few other villagers had had 6 meetings in the last couple of months; it was clear to all Councillors that considerable work had been done by the group. Cathy stated that the Village Plan was just about complete and it was ready to be sent to the printers. Fifty copies of the document, and enough information leaflets for distribution to households, would be printed. A copy of the document would also be put on the village website.
5.3 Once the plan is circulated the steering group will welcome comments from villagers about the document and accordingly there will be a ‘comments box’ outside the village shop for this.
5.4 A formal presentation of the Village Plan will be made by the Steering Group at the village’s Annual Parish Meeting on 10th April. All villagers should encourage to attend.
5.5 The printing costs, previously agreed by Councillors, would be met upon invoices being presented to the clerk.
5.6 The whole Council thanked Cathy, Ted Berth-Jones and all other villagers that have been involved in the development of the village plan for their hard work.
6 Correspondence received since the meeting held on 14 November 12
6.1 The clerk reported on some of the correspondence received and sent:
a) Email from Martin Barnett re: sandbags
b) Email Community Lincs re: photos of Allington – photos from 1960s
c) Quote from Hempsteads re: grass cutting 2013 –
d) Correspondence re: calculation of precept
e) Letter re: Parish clusters
f) Beck bridge closure letter – road closed until 15 Feb
g) Letter re: Lincs Playing Fields Association
Regarding (b), Councillors and the History Society would look for photos of the village during the 1960s. (Action point: all cllrs)
Regarding (c), Councillors accepted the quote; the clerk would contact the Hempsteads. (Action point: clerk)
Regarding (g), the Lincolnshire Playing Field Association has been wound up and its funds are to transfer to Lincs Community Foundation.
This and all other correspondence will be circulated to Councillors in the box as usual.
7 Representations made to the Parish Council since the agenda has been set
7.1 There were no representations made since the agenda.
8 Objectives for the forthcoming year
8.1 The clerk reminded Councillors of the agreed objectives:
a) The play area refurbishment
b) Setting up a wildlife/nature area
c) Consider the village ‘wish list’ which has resulted from the Village plan survey
d) Repairing the playing field drains.
8.2 Action had been undertaken on all objectives since the last meeting.
9 Refurbishment / purchase of village benches
9.1 Cllr Bosworth had looked into the cost of purchasing of a new bench at the corner of Bottom Street and Main Street. The present bench is in a very poor state. Cllrs agreed to the purchase of a new bench. The old bench would be removed as soon as possible. (Action point: AB)
9.2 Cllr Bosworth also reported that he had made arrangements for the Community Shelter on the Green to have a coat of wood treatment. A villager had kindly agreed to undertake this work later in the year.
10 Village Cross
10.1 Cllr Bosworth stated that the Village Cross was showing signs of erosion and he would make enquiries with a stone mason to see what work is necessary on it. (Action point: AB)
11.1 Cllr Cant had nothing further to report on the matter of improved Broadband facilities in the village. She would report back to the Council as and when she gets further information.
12 Highway matters
12.1 Councillors discussed the major problems that the closure of Gonerby Lane coupled with the flooding under the railway bridge in Sedgebrook Road has caused the village. Councillors stated that they had received complaints from villagers, some who have businesses, that the closure of 2 out of the 3 roads that access the village had been very disruptive and business had been lost. It was agreed that the clerk should write to Highway to highlight these problems. It was accepted that the closure of Gonerby Lane to repair the beck bridge was effectively a ‘one-off’ but the constant flooding underneath the Sedgebrook bridge each time it rains is unacceptable and work must be done as a priority to alleviate this. (Action point: clerk)
12.2 The clerk reported that Highways had informed her that there had been delays on the repair of the bridge in Gonerby Lane and the new estimated finish date is now 15 February 2013.
12.3 The clerk had heard no more from Highways about permission for planters to be erected at the village’s road signs. She will continue to chase this. (Action point: clerk)
13 Playing field matters
13.1 On behalf of Cllr McKinlay, Cllr Taylor reported that the Playing Field Committee had met recently. She stated that work was continuing towards making an application for funding from the Lottery. A few young people had responded to the online questionnaire though councillors were asked to encourage more young people to complete the survey. (Action point: all cllrs)
13.2 Work on the drains and hedge around the field would be undertaken shortly. (Action point: GJ & DC)
13.3 The clerk had not heard any more from the landowner regarding licencing the Parish Council to use the copse at the far end of the playing field. She would continue to try and contact him. (Action point: clerk)
14 Planning matters
14.1 Applications received and determined since the last Parish Council meeting on 14 November 2012:
a) Application – Berberene, Main Street – Demolition of previous 2 storey side extension, erection of single and 2 storey side extension and erection of detached garage with store above
b) Application – Berkeley Park, Allington Gardens – erection of 3 double garages with hardstanding
15 Financial matters
15.1 The clerk reported on the income and outgoings since the last meeting on 14 November 2012:
• Bank interest
Total £ 3.41
• PE Hempstead (MUGA & extra cut) – £168
• Bt Gas (electric) – £10.80
• Opus Energy – £71.82
Total £ 250.62
Plus Clerk and Caretakers’ salaries.
15.2 Councillors unanimously approved the payments retrospectively.
15.3 The clerk reported that after the precept was set at the Parish Council’s November meeting, SKDC wrote to say that recent Government announcements have changed the way the precept is calculated and they advised that Parish Councils should await further information before submitting their final precept request.
15.4 The clerk reported that this information had now been received. An ‘adjustment’ grant of £804 is to be received directly from SKDC therefore the clerk will adjust the precept request figure down by this amount to ensure that only the £15k expected is received. (Action point: clerk)
16 Any other business for future meetings
16.1 The agenda for the next Parish Council meeting will include:
a) The Annual Parish meeting (10 April 2013)
17 Date of next meeting
17.1 The next Parish Council meeting will be on Wednesday 13 March 2013 at 7.30pm.
Signed: ———————————– (Chairman). Date: ————————————–