Parish Council Minutes March 2017
Allington Parish Council
Minutes of Parish Council Meeting held in the Village Hall
Wednesday 8 March 2017
Present: Councillor Bosworth Councillor Carter
Councillor Ashby Councillor Cant
Councillor Sharp Councillor Plummer
Councillor Jackson Sharon Milne (clerk)
District Councillor Hannah Westropp
- Chairman’s remarks
- The Chairman opened the meeting and thanked those present for attending. Villagers commented about how few members of the public attended the meeting. Parishioners were reminded that the agenda for the bi-monthly Parish Council meetings is displayed on the Parish Council noticeboard on the Green.
- All Parish Councillors were present; however, County Councillor Paul Wood had sent his apologies as he was attending another meeting at Caythorpe. District Councillor Pam Bosworth also sent her apologies.
- Cllr Wood stated by email that he had recently met LCC officials and had raised issues that related to Allington:
- The 30mph sign in Sedgebrook Road would be reassessed in due course by the TRO team.
- Bottom Street’s drainage problem is a long-term project so no work was planned imminently
- The overrun verges along Gonerby Lane had been dealt with and the site will be monitored as required
- Declarations of Interest
3.1 There were no declarations of interest.
- Minutes of the annual meeting held on 11 January 2017
- The minutes were confirmed as a true record and signed by the Chairman.
- Correspondence received since the meeting held on 11 January 2017
- The clerk reported on some of the correspondence received and sent:
- Data from the Speed Indictor Device
- Correspondence regarding the Community Asset application
- Emails from Highways re: footpath from the church to South Lodge
- Information on road closures within the village
- Correspondence with Insurers to claim for the stolen bench
- Email from Cathy Green re; constitution of the village hall
- BKV competition entry form 2017 – increasing to £18 entry
- Letter from Highways with procedure to install village sign
- SKDC open space and sports facilities survey
- Email with meeting apologies from County Cllr Wood with comments
- Representations made to the Parish Council since the agenda has been set
- There were no representations made to the Council after the agenda had been set.
- Objectives for the forthcoming year
- Councillors were reminded of the new objectives set for 2017.
- To continue with the objective to repair to the footpath along from South Lodge to the church continues. The matter is ongoing. LCC are aware that the path needs attention but it is a matter of finances presently. Cllr Bosworth is in contact with the Highways and is seeking a meeting. (Action point: AB)
- The pavilion has been a high priority with the Playing Field Advisory Group throughout 2016. This continues and is progressing well.
- The village plan should be reviewed and a new survey undertaken. This would be considered later on in the year.
- Gonerby Lane bus shelter
- Cllr Bosworth updated the Parish Council regarding the damaged bus shelter which had been hit by a lorry. Enquiries had been made with the insurers to consider a claim but the shelter was not eligible for a claim as it was not specifically listed as street furniture on the policy. So an insurance claim would not be pursued.
- In the meantime a villager has offered to dismantle the shelter and dispose of the debris. Councillors agreed that this was the best way forward. It was proposed that the shelter should be replaced with a noticeboard and a seat. This was agreed unanimously.
- Telephone box
- Cllr Bosworth had nothing further to report about the telephone box. The planning notice to remove the phone has still not expired. The matter will be placed on the agenda for the next Parish Council meeting. (Action point: AB & clerk)
- Village Sign.
- The clerk reported that she had sought advice about the procedure to gain permission to install the sign. Proposals and photographs had been sent to Highways. LCC Highways had forwarded an application form for consent to erect a structure on the highway. The clerk would make the application. (Action point: clerk)
- Village Asset update
- The application to register the Welby Arms as a village asset was forwarded to SKDC. Despite what was seen a strong application by CAMRA the application was rejected. The rejection was due to the understanding by those considering the application that the Welby Arms has the status of a hotel due to it having rooms to let. The Parish Council discussed the matter and agreed that it needed to understand more regarding the approval process. Other establishments with similar set ups as the Welby have been approved before. Enquiries would be made regarding this. (Action point: Richard Withington and clerk)
- Annual Parish Meeting – 12 April
- The Annual Parish Meeting will take place at the Village Hall on Wednesday 12 April. It was agreed that the format of the meeting would be the same as previous years. The Parish Council would take this opportunity to inform residents about plans for the playing field pavilion and inform them about the speed indicator device purchased in the past year. The clerk will invite the various social groups and organisations from around the village. (Action point: clerk)
- Refreshment will be provided for the meeting. (Action point: AB)
- Village Hall matters
- The Village Hall was made a Charitable Trust in 1933 and Holding Trustees were appointed to hold the Deeds of the Village Hall on behalf of the village. The Chairman of the VHMC believes that the Constitution of the Village Hall should now be updated to better reflect contemporary life in a way which is acceptable to the Charity Commissioners and proposes that the Parish Council becomes the Custodian Trustee of the Charity.
- Cathy Green has done considerable work on this proposal and explains that one benefit would be that the village will never have to worry about appointing new Holding Trustees when current ones leave for any reason. She proposed, to the Parish Council, draft wording which could be inserted into the Village Hall Constitution.
- Councillors discussed this proposal. There was agreement in principle for the Parish Council to become the Custodian Trustee of the Village Hall, however the Parish Council could not agree to the text without taking advice on the matter. The clerk would relay this message back to Cathy Green and seek advice on the matter with LALC. The matter would be discussed again at another meeting. (Action point: clerk)
- Highways matters
- Cllr Bosworth reported on the first set of data that had been gathered by the newly purchased interactive speed indicator device. The device had been monitoring traffic on the approach to the village in Sedgebrook Road for a couple of weeks before it was fully visible to motorists. Once the device was revealed to motorist it was pleasing to see that the majority of drivers adjusted their speed towards 30mph. Cllr Bosworth had also shared the data with villagers via an article in Allington News. The device would now move to a new position in the village to start monitoring. Cllr Bosworth was thanked for this work on this matter.
- The trees on the Green are in need of some attention. It was agreed that the Hempsteads would look at them to consider remedial work.
- It was report that the metal bench installed next to the bus shelter near Peach Lane had been stolen. The bench was well secured and had been in the village for many years. The matter had been reported to the police and the clerk was pursuing a claim with the insurers. (Action point: clerk)
- Playing field matters
- Cllr Plummer had been gauging nearby residents’ reactions on the possibility of installing floodlights to extend the use of the MUGA after dark. He stated that there were several concerns from residents about potential disturbance with noise and anti-social behaviour if lighting was installed as it was felt that it would encourage people, not necessarily from just the village, to go to the field. There were further questions as to who would benefit from the lights and who would operate and monitor them. After discussion, and bearing in mind residents’ views, the Parish Council voted on whether floodlights should be pursued at the playing field. It was decided by 4:3 that floodlighting the MUGA should no longer be considered.
- Cllr Carter reported back on other matters from the recent Playing Field Advisory Group meeting.
- A response from the Woodland Trust for advice on the wood was still awaited. This will be pursued soon.
- The old goalposts for use on the field are yet to be welded. This is in-hand. New nets have been sourced and priced for replacement – the cost for heavy duty 4mm thick twine is £70 p/net.
- The process to replace the old cabins is still underway. The design of the replacement pavilion is currently with an architectural company who are working on this on a voluntary basis. The old cabins would need to remain during the erection of the new building to store equipment but once they were no longer needed volunteers have kindly stated that they will remove the cabins free of charge, at a week’s notice.
- Preliminary planning permission enquiries are underway and it was agreed that villagers would be updated on the plans at the forthcoming Annual Parish Meeting next month.
- The hedges around the perimeter of the playing field have been cut back substantially and this has increased the area of the car park. The plan is to move the kerb delineation between the grass and car park by 2-3 feet and add stone chippings up to the boundary. This would allow increased number of vehicles to park. The cost of this is to be assessed.
- Planning matters
- Applications received and determined since the last Parish Council meeting on 11 January 2017:
- Approval – Braemar, Side Street – extension
- Application – Poplar Cottage, Side Street – two storey extension
- Application – Bridleway, Bottesford Lane – erection of garage
- Application – The Oakes, Bert’s Way – crown lift cypress, holly and yew tree
- Financial matters
- The clerk reported on the income and outgoings since the last meeting on 11 January 17:
Income total – £1.32
|Parish Council||Playing Field Fundraisers Group|
|Bank interest – 1.32
Outgoings total – £929.38
|Parish Council||Playing Field Fundraisers Group|
|P E Hempstead – 132.00||Eazy Print – £42.00|
|P Fox expenses – £42.36||Float for Fundraising event – 700.00|
|Opus Energy – £13.02|
Plus Clerk and Caretakers’ salaries.
- Councillors unanimously approved the payments retrospectively.
- Any other business for future meetings
- The following would be on the agenda at the next Parish Council meeting:
- Asset list for the village
- Improvements to the small Green outside the village shop
- Telephone box
- Date of next meeting
- The dates of the next meetings are:
- Annual Parish Meeting will be on Wednesday, 12 April 2017 at 7.30pm.
- Annual Parish Council Meeting will be on Wednesday, 10 May 2017 at 7.30pm
Signed: ———————————– (Chairman). Date: ————————————–